Create a building block in the AutoText gallery, leave it in the General category, and store it in the Normal. When you type the first few characters of its name — enough to be unique among AutoText entry names — a ToolTip appears and you can press Enter to insert the entire entry.

For any other kind of building block, you won’t see a ToolTip, but you can type its name and press F3 to insert it. To manage this growing collection, Word provides a Building Blocks Organizer.

In the Organizer, you can see which building blocks are avail- able, see how they’re assigned to galleries, categories, and templates, and look at a preview. You can edit a building block’s properties — for example, you can change its category or move it to a different template. You can also delete the selected build- ing block from its template, or you can insert the building block into your document.

The Building Blocks Organizer dialog box opens. The Modify Building Blocks dialog box opens. TIP If you change the template named in the Save In drop-down list, the entry is moved from one template to another, resulting in changes in both templates. When you shut down Word, you’ll be prompted to save the change in each template. Ruilt-ln Ruilt-ln Ruil Keterences bibliograp Built-in Built-in Bud Works Cited Bibliograp Built-in Built-in Buil Cover Pages Built-in Built-in Buil Taylor Expa Equations Built-in Built-in Buil Inq Identit Fourier Seri Quadratic F Binomial T Tiig Identit Equaliuns Built-in Built-in Buil Click the Yes button in the confirmation prompt dialog box to redefine the building block entry.

Modify Building Block? TIP When you save a building block, you must choose from a limited list of templates in the Save In dialog box. The templates Normal. If the current document is based on a template other than Normal. You can save other templates in that folder, and Word will use any building blocks you create in those templates. Microsoft Word has several tools to help you review and revise your text, including automatic correction of common typing mistakes, a spelling dictionary that can even suggest when you might have used the wrong word, and a grammar checker that helps you to express your thoughts clearly.

With Word’s language tools you can translate your documents into many languages, or translate documents you receive from others so that you can read them. In Microsoft Office , for the first time, the dictionaries and other proofing tools for many languages are available from the Microsoft website as free downloads.

With that in mind, the spell- ing checker in Word can continuously compare your words to its dictionaries to detect typographical errors. In addition to its main dictionary, you can specify that Word use one or more custom dictionaries to which you can add your own words. The grammar checker can examine your text with a set of rules that can assist toward improving your writing. When a word doesn’t match anything in either the built-in dic- tionary or your custom dictionary, Word identifies it by using a red wavy underline, sometimes called a squiggle.

The word might be a misspelling, or it could be a name or a word from a special- ized field. If it is an error, you can easily correct it. However, if the word is correctly spelled but unrecognized, you can add it to your custom dictionary so that it won’t be flagged again.

Select a suggested correction 1 Right-click a word that is marked with a red or blue squiggle. A shortcut menu appears, in which you can find solutions to the problem. In Word , they are marked with blue squiggles.

These contextual errors are usually words that sound alike such as there, their, and they’re. The program highlights these words by using blue squiggle underlines. The grammar checker also uses a blue squiggle to point out text that violates certain rules.

These kinds of errors include incomplete sentences, subject-verb disagreement, and incorrect capitalization and punctuation. You can also choose to have the grammar checker examine style issues such as passive sentences and very long sentences.

They are attach host plants. TIP Yet another use of blue squiggles is to mark formatting inconsistency, which occurs when you apply direct formatting that matches an available style. For example, if you apply italic direct formatting to some text, Word suggests that you should apply the style named Emphasis, instead. It might indicate an error where there is none, and it might miss errors. You must use your judgment when reviewing your writing.

He remembers playing with the mwJurds on the lawn at the back of th c. However, you can use only one of these dictionaries as the default custom dictionary for a particular language. When you click Add To Dictionary, the selected word goes into the default custom dictionary for its language.

At any time you can choose to run a manual check of spelling and grammar. The Spelling pane appears along the side of the document work area. If the word is spelled correctly, click either Ignore or Ignore All. If you want to enter it in your custom dictionary, click Add. A thousand poumr fee; and Joseph Finsbury can remember to this day the visit to the members of the tontine — all children like himself — were assembler in turn in the bi 7 office chnir, nnH Mfrncd their nnme”: with the nssi gentleman in spectacles and Wellington boots.

Ignore Long Sentence Your sentence may be too long to be effective and may be hard to follow. For clarity and conciseness, consider rewording your sentence or splitting it into two sentences. Instead, you can just mark it so that the Ignore a spelling error 1 Right-click a word marked with a red squiggle.

Recheck the document 1 Click File to display the Backstage view and then click Options. Later, you can turn off the Ignore option and recheck the document. When Joseph Fjjns. The feature compares each word you type to a list of known errors. If it finds a match, it substitutes the corresponding replacement text.

When you install Office , you start with a list of nearly a thousand AutoCorrect entries. You can add your own correc- tions to that list. By default, AutoCorrect tries to match a misspelled word to a word in the main dictionary that the spelling checker uses, and it makes the correction if there is only one suggestion for the replacement.

You can disable this feature if you prefer not to use it. Add a spelling correction to AutoCorrect 1 Select a misspelled word. Word displays a small AutoCorrect Options button. Click that button to display options for reversing the replace- ment. Similar to Building Block entries, the replacement part of an AutoCorrect entry can hold nearly anything that you can put into a document, including formatted text, graphics, tables, and text boxes.

Unlike a building block, however, an AutoCorrect entry’s replacement Build a custom AutoCorrect entry 1 Type the desired replacement text in a document and apply a style or direct formatting to it if needed.

You can also include other objects such as pictures or tables. Select the entire replacement. The AutoCorrect list contains both plain text replacements and formatted replacements. The plain text entries operate in most of the Office applications, but the formatted entries work only in Word. The AutoCorrect Options dialog box opens.

The replacement automatically appears in the text box under the With label, and the Formatted Text option is activated unless the replacement contains only plain text. In the text box under the Replace label, type the characters that Word will recognize as the “name” of the entry.

Click Add. Click OK. You might find that this is very helpful. However, if you don’t understand why the changes occur, and how to control them or undo them, it can be very frustrating and your document can become an unsightly mess. There are two separate parts of the AutoFormat feature. The part called AutoFormat does nothing until you start it with a manual command; it applies all of its rules in one pass.

The part called AutoFormat As You Type applies its rules one by one, as soon as you type something the feature recognizes. The parts are controlled on separate pages of options in the AutoCorrect Options dialog box. You’ll probably want to keep the options in this group selected, once you know what they do. These options can cause unwanted changes and might be more annoying than help- ful.

The option to apply border lines causes trouble for many users because it applies a bottom border to the paragraph before the one in which you’re typing. It’s likely that you will rarely use the other options in this group, so you can usually clear their check boxes. Get a definition from Encarta Dictionary 1 Hold down the Alt key while you click the word that you need defined. Research Search for. Entatta Oiilionaiy. Enulish North Amen.

Tl P The dictionaries offered in the pane are Apps for Office. For more information about these apps, see “Adding an app from the Office Store” on page ABC 0 Define, v! Dictionaries Install a dictionary from the Office Sto see definitions. Each species has a particular range of host plants. A Font Or you can choose Copy to put the synonym on the clipboard for future use. The Customize Status Bar pop-up window appears. Select or clear the check box at the bottom of the list, as preferred.

Word can show a continuous tally in the status bar, and it presents more extensive information in a dialog box. This paper reports on the differences I mcmbcis of the oidci LepiJopleia. They are attache liar range ot host plants By larvae arc known as caterpillars. You can get the translation of selected Choose translation languages 1 On the Review tab, in the Language group, click Translate and then click Choose Translation Language.

The Translation Language Options dialog box opens. You can change these choices when the Research pane or the web- page appears. Click it to download the updates. You can even request a translation of the entire document. Click here to update. In the confirmation box that opens, click Send. The translation appears in your default web browser. Tl P To translate the entire document without displaying the Research pane, on the Review tab, in the Language group, click Translate and then click Translate Document.

Translation options D hy the Microsoft 5 Translator I’. Click Mini Translator to turn it on, if it isn’t already turned on. For this feature to work, you must install a text-to-speech engine for the language that you want to use. The proofing language of any part of the text is a formatting attribute, similar to bold or italic, and you can change it as needed. Each language version of Office includes proofing tools — dictionaries for spelling and hyphenation, a thesaurus, and rules for grammar — for a set of companion languages.

For example, when you install the English version of Office , it includes proofing tools for Spanish and French as well as English. You can Set the proofing language 1 Select the text for which you want to set the proofing language.

The Language dialog box opens. CAUTION If you often see red squiggles under words that are correctly spelled, it’s possible that Word has automatically changed the proofing language of those words. To prevent unwanted language changes, in the Language dialog box, clear the Detect Language Automatically check box. For some purposes you might want to prevent spelling and grammar checking of some parts of your document. For exam- ple, programming code contains many words that don’t occur in Word’s dictionary.

Instead of setting the spelling checker to ignore each word individually, you can mark the whole passage so that it won’t be checked. Ce orqanisee qrecque c00rd9nn.

Then, skip steps 3 and 4, and resume at step 5. If the notation Installed doesn’t appear for that language, click the Not Installed link.

Select the language that you want and click Download. C Language Preferences Choose Display and Help languages Set the language priority order for the buttons, tabs and Help Display Language Help Language Proofing Took not installed The Proofing Tnok for the language yuu selected aie nut installed un your computer.

Click “Not installed’ to view available proofing tools from uttice. Office Proofing Tools You can download a tree Proofing loot which includes a spell checker and. Language Preferences Foldersf’Personal Folders”. Delete Next [“Personal Folders”. Count fldJterns l. In the Modify Style dialog box, click Format, and then in the drop-down list that appears, click Language. Cpunt ndJtsuji l. Delete Next For idx – 1 To fld.

Count f d. No matter what document you’re working on, though, the appearance of your text is nearly as important as its con- tent in getting your point across. In this section you’ll learn to use styles, which are collections of formats that can be applied in groups. You’ll also find out how to apply direct for- matting to selected text in addition to its style.

Lists of items are very common in Word documents. If the order of the items in a list is important, you can automatically number them. If all the items are equally important, you can format the list items as a bullet list using the standard solid-black dot or other shapes of your choosing. When you modify an existing document, especially one that you didn’t create yourself, you need to know what styles and direct formatting are responsible for the appearance of each part of the text.

Word has tools to assist you in getting the job done. Among the character formats are font name, font size, bold, italic, and underline. The character format com- mands are on the Home tab, in the Font group. The paragraph formats include line spacing, the spacing before and after para- graphs, alignment, and indents. The paragraph format com- mands are also on the Home tab, but in the Paragraph group. A style is a collection of formats that are applied all at once.

It includes both font formats and paragraph formats. It includes only character formats. You can add a charac- ter style to selected text, and it will overwrite the charac- ter formats defined by the text’s paragraph style. It acts like a character style — setting only character formats — if you select less than an entire paragraph before you apply the style.

It includes some char- acter and paragraph formats plus borders and shading of cells, rows, and columns. Every paragraph has some paragraph style.

If you haven’t applied any other style to a paragraph, by default, it has the Normal style. When you apply a style to part of your document, that text is formatted with all the settings defined in the style. If you change the definition of the style, all the parts of the docu- ment with that style change at once. It is in this way that styles can make formatting your document quicker, while also making the appearance of elements in your document consistent and easy to change.

Recognize kinds of styles 1 On the Home tab, in the lower-right corner of the Styles group, click the dialog box launcher the small arrow icon. Otherwise, proceed to step 6. These symbols identify paragraph styles II , character styles a , and linked styles Ha. On the Insert tab, in the Tables group, click Table and then click one of the squares in the gallery that opens.

When the live preview displays the format that you like, click the desired style in the gallery to apply it to the selected text. Otherwise, the linked style will be applied like a paragraph style.

On the Home tab, in the Styles group, click the dialog box launcher to open the Styles pane. There, you can click the name of the style you want. Click an item in the Style Name list, or just start typing the style name until the desired style appears in the list. Click the Apply button to apply the style to the text at the current selection.

If you can’t find what you’d like among the built-in styles, you can modify the formatting of any of those styles, or you can build your own styles to suit your needs. When you create or modify a character style, you can specify any of the font formats — font name and size, color, bold, italic, and so forth.

You can also set the proofing language, define borders and shading, and add text effects such as a shadow or an outline around the letters. When you create or modify a paragraph style or a linked style, you can specify the same formats that are available for a char- acter style, plus the paragraph formats: outline level, alignment and indentation, line spacing, tab stops, numbering, and more. Modify an existing style by example 1 Change the formatting of some text in your document so that it has the appearance you want for the modified style.

Select the changed text. This procedure uses the selected text as the basis upon which to define the style. If you need more control over all the formats in the style, you can use a dialog box, instead. Each time you create or change a style by using a dialog box, you can choose whether to store the result only in the current document or in the template on which the document is based. If the document is based on the Normal.

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File Name:. Date Published:. File Size:. System Requirements Supported Operating System. Install Instructions To start the download, click the Download button and then do one of the following, or select another language from Change Language and then click Change.

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